The digital workplace is evolving faster than ever in the 21st century. And the likes of Zoom and Slack have made it even more accessible for the average joe. As handy applications available across a plethora of devices, Zoom and Slack have made it easier for professionals and students alike to conduct their routine meetings.
With that said, there unlocks a whole new world of possibilities when the two of them work together. Just think about it – a pending meeting from Slack will automatically be synced with Zoom. And similarly, you shall be able to start or join meetings straight from Slack with nifty commands. This handy guide aims to elucidate on the Zoom for Slack integration and all the things you can do with it.
Why Use Zoom?
Before getting much further, it would help to understand the applicability of Zoom for your business needs. Through comprehending the optimal use cases and benefits, you can take better advantage of the Zoom for Slack integration for regular meetings.
1. A robust platform with room for dispersed teams.
Zoom can help you host meetings with up to 100 participants in the standard plan, and up to 1000 with their top of the line subscription. Even with such a massive traffic flow, the bandwidth requirements remain light to ensure your team can work without interruptions.
2. An all-in-one communication platform.
Meetings, webinars, or chat; all exists under one roof with Zoom. This eliminates the need for any secondary communication app or platform for both you and your employees. And since Zoom continuously adds new things to their app, you can rely on Zoom for all your business communication needs for years to come.
3. An excellent investment and high return window.
Small businesses, more than any others, lean on building relationships and expanding their business horizon. Zoom allows you to do just that, but digitally! The numerous benefits to this approach are all available for an affordable monthly price.
4. Easy to set up and manage.
Even with its vast array of features, the Zoom app is super easy to install and get started with. Once hosted, participants can join with a few simple clicks and make use of the in-app voice and video controls.
Setting up the Zoom for Slack Integration
Using Zoom for Slack integration is super easy. However, there are some prerequisites to get started, as listed below.
- You must have an active Education, Business, or Pro subscription on your Zoom account.
- You should have access to your Zoom account email, SSO, or Google.
- Have admin/owner privileges on your Zoom account.
- And finally, remember to ensure the emails of both Zoom and Slack match with each other.
Already took care of the above? Head over to the Zoom App marketplace and search for Slack to install the integration. From there on, you should be able to use Zoom for Slack commands, as explained below.
Zoom Commands You Can Use with Slack
1. Zoom Help Command
- Type /zoom help to know more about the commands available.
2. Starting a Zoom Meeting
- Type /zoom. Your Zoom meeting will start from your linked account, and the meeting ID will be visible in the chat.
- Once the meeting concludes, a summary containing the meeting length and attendees’ information is sent out in the Slack chat.
- As a host, you can turn on the cloud recording feature. In such a case, the slack chat also receives a link to view the recording.
3. Starting a Zoom Meeting with Topic
- Type /zoom meeting <meeting topic>. Replace <meeting topic> with your desired topic for the meeting. The topic is visible to all the slack chat members and attendees of the meeting.
4. Starting Zoom Meetings with Personal Meeting ID
- Under ‘My Profile’ in Zoom settings, you can check ‘Use this ID for instant meetings’ to make Zoom always use that ID for meetings.
5. Joining a Zoom Meeting
- Type /zoom join <meeting ID>. Replace <meeting ID> provided by your host.
- Alternatively, you can click the link attached to the new meeting notification in the chat.
6. Starting a Call with Zoom
- To start calls with Zoom from the Slack app, the Slack team owner needs to go to “Settings & Permissions.” Expanding the calls tab, you can find “Enable calling in Slack, using.” You should be able to select Zoom from the dropdown.
With the above commands’ help, you can get the near-full Zoom experience right from the Slack app. But if you end up using the Zoom app natively anyway, here are some tips and tricks to make your meeting experience even better.
Tips for Using Zoom with Slack for Businesses
- Turn on the Waiting Room feature – The Waiting Room feature allows you to see the attendees trying to join your meeting before you let them in. This helps you have tighter control while hosting a closed meeting with certain personnel only.
- Turn off the camera and mute your mic – Your mic and camera should remain off by default while joining a meeting. But just to make sure, you can enable/disable this by going to Settings > Audio > check “Mute Microphone When Joining A Meeting”. After that, go to Settings > Video > check “Turn Off My Video When Joining A Meeting.”
- Use the gallery view – Instead of just viewing the video of the person currently speaking, you can select ‘Gallery View’ to see everyone at once.
- Hide non-video participants – It can be annoying when you are in the ‘Gallery View’ and the black screen pop out annoyingly. To solve this, go to Settings > Video > Meetings and check “Hide Non-Video Participants.”
- Recording the meeting locally – You need to be on a desktop to record meetings locally. As a host, click on the ‘Recording’ button from the bottom toolbar.
This is all for now. We hope you have enjoyed reading it.