With the advancement of technology, the trend of work from home has risen significantly. Along with that, the usage of video calling and the collaborating platform has also seen a sufficient increase. Zoom is one of the most popular video conferencing platforms. It has gained its popularity during this pandemic, and various people from students to business professionals are using this platform every day.
Easy to use app experience, high-quality video calling, and useful collaboration options have been its UPS since the launching. However, while using zoom for webinars, people have been craving for various other essential features that can make the whole experience much more productive and smother. Therefore, today we are giving the best ten hacks for your next Zoom meeting.
Schedule Meeting Using Zoom for Webinars
For the weekly or daily basis meetings, Zoom allows its users to create a recurring meeting option. The best part of creating a recurring meeting schedule, you do not have to send different join meeting links every time before the meeting starts. Participants can use the same URL to join the recurring meeting.
However, if you are one of those who meet the same group regularly but not at the same time, you can go with the No fixed time option, which will let you connect the same group periodically but at different times. This option is popular among the student group for their classroom meetings.
Auto Scheduling of Webinars
If you are one of those people who frequently schedule meetings for the clients and do everything all by themselves without help from an assistant, then this feature is going to have your back. Zoom offers to synchronize with your schedule and calendar apps to keep you up to date with all the schedules and meetings timing. Along with that, if you want to start an auto-schedule session, then after installing some mind-blowing third-party apps like Zapier, you can start your conference effortlessly.
Check the Attendance Using Zoom for Webinars
Say, for instance, you are meeting with your class, and you want to know which students have attended the session, then you can easily do that in the Zoom meeting. After the meeting is over, you can still see the report of the meeting and see who has joined.
If you are looking for the attendance sheet, then you can have that from your account management section and then find the usage report, and after that, click on the particular meeting you have been looking for.
Collecting Necessary Information from The Attendees
If you need more information about the attendants, then you can also get that from Zoom. For instance, you are the principal of a school, and you called for a virtual assembly on Zoom, and you need to know about the student names, batch, roll no, and so on. You need to set up a form from the registration option under the My Meetings tab if you decide to have that information.
Better Collaboration with Screen Sharing and Annotation
This is one of the most productive features of the Zoom platform that lets all the participants collaborate on a single project. The host of the call has the authority to share whatever is on their screen to every other participant of the conference. This feature is immensely helpful when a group of people discussing some design, graphics, or working over some visual materials. The annotation option (select view option, then annotate) also helps other people to pass their thoughts and inputs about the project.
Recording the Webinar
Zoom lets users record the meeting session and share in case some members of a group have missed the meeting. This handy feature of the zoom also helps the user to record the meeting locally or over the cloud. If you choose the local option, then the video will store locally on the computer, and on the cloud option, it will save in the cloud server of the Zoom.
Co-Host Calls by Using Zoom for Webinars
If you want to set the co-host call feature, then you have to go to the Manage Participant options, select the person you want to make the co-host, and then hit the more button to create a co-host participant. Making a co-host can help to schedule a meeting more than the way one can imagine. A team of more than one lead can get proper benefits with the option.
For instance, if a PR person is trying to hold a meeting alongside the executives, this option can be a handy feature. Even if the host is absent, then the co-host can hold the conference efficiently.
Let Others Schedule Your Webinar Meetings
If you have an assistant and want the person to set up the meeting for you, Zoom has also given you the access. On the Zoom’s Meeting Settings go to Other option, from then look for the plus sign behind the Assign Scheduling Privilege after entering the person’s mail id and finish the process by clicking Assign.
Participant Waiting Room
You can simply give the other participants a waiting area when you are using Zoom for webinars, even when the meeting has not started. If someone joins the meeting before the session has begun, the person can wait, and chit chat with others without leaving the group.
Do you want to hide your background and show some cool patterns instead? Then you need to use the Zoom background changing option. Just go to the settings and hit the Virtual Background. You can select from the stock images or upload a choice of your own.
These are some easy to do hacks that you can apply every day in your zoom conference call to get the ultimate result and get the most out of the popular app while staying at your place and working from home.