Have you been using zoom for only interacting with people who have been working from their homes? If yes, you may have not realized that through this application you can arrange a PowerPoint presentation or show the slides to the group in a hassle-free manner. We generally call it as “Zoom Presentation”. In the following write-up, I have chalked down four ways to use Zoom for PowerPoint presentations. In the end, I also mention which way I consider the best but the decision obviously lies in your hands. Go through them carefully so that you do not regret later.
- Slide Show Window Sharing
- Entire Desktop or Screen Sharing
- Share the Window where the Slide Show is Running
- Present the Video along with the PowerPoint Slide
Slide Show Window Sharing
This is a default procedure that most of the individuals rely on because it is something that we do when we are inside a conference room with the participants sitting all-around a table. In the case of the Zoom presentation, you have to select the sharing option called the Screen.
The target audience views everything that is displayed on the screen, so, if the PowerPoint is not in the full-screen mode, they will also be able to see whatever wallpaper you have or any application with confidential data in the background. They will, however, not see the Teams Controls right on the top of the screen because they get hidden as soon as you share your window or screen.
You start the slide show in the PowerPoint and the features would start functioning automatically including the transitions and animations. You can use the remote or the arrow keys to move through the slides. Although the slides encompass the entire screen, you will still be able to access the Zoom control keys by moving the mouse. If you are worried that you will miss the questions or any chats, click on the Chat option and the Chat window will pop open on top of the slides. The audience cannot see it. Be cautious because this might act as a distraction.
Entire Desktop or Screen Sharing
As Zoom lets you share any window open on the computer, another option you can implement is sharing the entire screen having the slide show. Before going to Zoom, make sure to start the slide show in the PowerPoint so that the slides crop up on the screen in a seamless manner. Use Alt+Tab for going back to Zoom. In the sharing options, select the window that is portraying the slide show. You have to choose the slide show window always and not the PowerPoint one.
As you are using a total PowerPoint, all the features will work and this will be similar to having a presentation before people inside a conference room. As you are sharing a particular window, the audience will not be able to see anything else that is on the screen. You can access the Zoom controls by moving the mouse just like you did in a first way.
Share the Window where the Slide Show is Running
A large number of presenters do not know that PowerPoint is capable of running the slide show inside the window without blocking the whole screen. This is called “Browsed by an Individual” mode, also called the Reading View.
To utilize the mode, you have to go to the slide show ribbon, and click on the setup slide show button. Within the dialog box and show type section right at the left corner, you have to change the option but clicking on the radio button of the “Browsed by an Individual” mode. Click the OK button for saving the changes made and exiting the dialog box.
Now when you will enter the slide show mode, the slides run smoothly in the PowerPoint window and not the full screen. You can change this back to the default method of “Presented by the Speaker” after the conference is over.
In the Zoom sharing options, select the window for the PowerPoint presentation. Start the slide show in the PowerPoint. You will see a few extra controls at the bottom and top of the window and a few black bars on all the sides depending on the dimension of the window and dimension of all the slides. This is a different appearance for the audience especially when they are habituated with the full-screen version.
As this is the slide show mode, the transitions and animations will work in a desirable manner. The difference with the full-screen option is that inking, laser pointer, and some features are unfortunately not available. As you will be sharing the window only, the audience obviously would not be able to see the documents that are open on the screen. You can access the Zoom controls easily.
As this option uses only one window, it does not need much bandwidth, thus, users with low-speed internet can also have an agreeable experience and no distortions or lags. This gives you a combination of the presenter controls and PowerPoint features. Now that’s amazing, right?
Present the Video along with the PowerPoint Slide
You can have Zoom presentations in Microsoft Teams where your video and slides will run side by side. Your facial expressions will be visible to the audience. The idea is to organize the videos and the slides on the desktop and then share the whole screen and control both simultaneously. This does not compel you to install any sort of software or use the in-built features of PowerPoint and Windows 10.
Sharing the window that has the slide running, or the third way is perhaps the most viable option when it comes to sharing zoom presentation. This is because it amalgamates the features of the slide show with a regulation that a remote presentation usually calls for. If you think the same, please do go for it.
Zoom has become an integral part of every employee’s life, so, it is necessary that all of us learn its varied uses soon.